OF THE YELLOW THUNDER AMATEUR RADIO CLUB, INC.
Revised and rewritten December 1, 2015
**Approved January 5, 2016**
The name of this Club shall be the
“Yellow Thunder Amateur Radio Club”
The purpose of this Club shall be to help in the exchange of information and general cooperation between members, to promote radio knowledge, fraternalism and individual operating efficiency, and to so conduct Club programs and activities to advance the general interest and welfare of Amateur Radio in the general community.
Section 1. All persons interested in amateur radio shall be eligible for membership. Membership will be by application upon such terms as the Club shall by its Bylaws provide.
A. FULL MEMBERSHIP: All members holding a valid FCC issued Amateur Radio License are full members and eligible to vote and hold office.
B. ASSOCIATE MEMBERSHIP: All members not holding a valid FCC issued Amateur Radio License are associate members and not eligible to vote or hold office.
Section 1. Regular meetings will be held between the 1st and 15th day of each month. Notice of the time and place of each meeting will be mailed to members annually, before the first meeting of the following year. Meeting dates will also be posted on the Club’s web site.
Section 2. Special meetings may be called by the President, or upon the written request of any five full members of the Club. Notice of this special meeting will be so sent to all members by ordinary postal delivery, to arrive at least twenty-four hours before the time set for the meeting. Only such business as designated in the said notice will be transacted at such special meetings.
Section 3. At meetings, five (5) full members will constitute a quorum for the transaction of business.
Section 1. The Club, by majority vote at any regular meeting, may levy upon the general membership such dues or assessments as will be deemed necessary for the business of the Club.
Section 2. The annual dues for the next calendar year will be set by majority vote of members present at the regular scheduled November meeting.
Section 3. The notice of the annual dues will be sent to all members with the membership renewal forms.
Section 4. The annual dues are payable on or before the scheduled January meeting.
Section 5. Members whose dues are not paid by the scheduled February meeting will automatically be dropped from membership in the Club.
Section 6. A Club member who has been automatically dropped for non-payment of dues can be reinstated in the same year by paying the past due annual dues.
Section 7. The annual dues for a family of Club members living in the same household will be the same as a single member. Only one copy of the meeting minutes and announcements will be sent to this address for all the family members.
Section 8. Applications for membership will be accompanied by the first year’s dues (pro-rated quarterly) and submitted at a regular meeting in writing.
Officers and Executive Committee
Section 1. The Officers of this Club will be: President, Vice President,
Secretary and Treasurer. These Officers and one other member at large, chosen by these Officers will be the Executive Committee.
Section 2. Nominations will be held at the regular scheduled September
meeting and by e-mail until the October meeting. Nominations will
also be accepted from the floor prior to the vote at the October meeting.
Section 3. The Officers will be elected by majority vote at the regular scheduled October meeting.
Section 4. The term of office of all elected officers shall be one year.
Section 5. Vacancies occurring between elections shall be filled by a special election, at the next regular meeting after the withdrawal or resignation is announced.
Section 6. An Officer can be removed from office by a three-fourths vote at any regular meeting of the Club, provided that the motion to vote to remove this officer was approved by a two-thirds vote at the previous regular meeting and that all members have been notified of the pending vote.
Duties of Officers
Section 1. The President will preside at all meetings of the Club, and conduct the same according to the rules adopted. The President will decide on all questions of order, sign all official documents that are adopted by the Club and perform all customary duties pertaining to the office of President. The President will appoint such standing committees as the membership deem necessary.
Section 2. The Vice-President will assume all duties of the President in the absence of the President. The Vice-President will also serve as Activities Manager. The Vice-President may appoint assistants to aid in specific branches of activity.
Section 3. The Secretary will keep a record of the proceedings of all meetings, keep a roll of members, submit applications for membership, carry on all correspondence, read communications at each meeting, and write up the minutes of every meeting of the Club. The minutes will be mailed to members who do not have e-mail access. For others, the minutes will be e-mailed and posted on the Club’s web site. The Secretary will update the Bylaws as amended. The Secretary will keep a copy of the Bylaws with him/her at all regular and special meetings for consultation. The Secretary may appoint assistants to aid in carrying out the duties of this office. The Secretary will turn over all Club records to the newly elected Secretary.
Section 4. The Treasurer shall receive all monies paid to the Club and keep an accurate account of all monies received and expended. The Treasurer will pay no bills without proper authorization. The Treasurer will turn over all Club records to the newly elected Treasurer.
The Executive Committee
Section 1. The Executive Committee shall have general supervision of the affairs of the Club between its business meetings, fix the dates of meetings, make recommendations to the Club and perform other duties for the good of the Club.
Section 2. The Executive Committee shall be subject to the orders of the Club, and none of its acts shall conflict with action taken by the Club.
Amendment of Bylaws
These bylaws may be amended at any regular meeting of the Club by a two-thirds vote, provided that the motion to vote to amend passed with a majority vote at the previous regular meeting and that all members have been notified of this pending vote.
Section 1. All Club rules and activities still in effect due to motions passed in business meetings may be reconsidered and voted on after the election of new Officers. Only the motions passed after the new Officers take office will carry over into the next calendar year.
Section 2. This sunset provision does not apply to amendments to the bylaws or motions passed in voting for the new Officers.
Section 1. Roberts Rules of order will be used to conduct the business of the Club in a fair, orderly and expeditious manner.
Section 2. The Chair will control the meeting to be fair to the majority of the members and to keep the meeting moving along to cover the agenda for the meeting.
Section 3. If required the Chair may ask that a member who wishes to speak be recognized before speaking. Only one person can speak at one time. Simple courtesy should be the guide when addressing other members.
Section 4. Any full member may make a motion. Any full member may second the motion. All members may engage in the discussion of the motion. Full members may vote on the seconded motion.
Section 5. The main motion must be seconded to be voted on. After a reasonable time for discussion the chair will call for a vote on the motion. The chair will announce the results of the vote.
Section 6. Only one main motion may be before the assembly at any one time.
Section 7. The member who made the original motion may withdraw his motion. The chair will call for a vote on the motion to withdraw.
Section 8. While the Main motion is before the assembly a motion may be made to modify the main motion. After a second to this motion and possibly a discussion, the chair will call for a vote on this amendment. If this motion passes the main motion is modified.
Section 9. A motion may be made to call for a vote on the main motion, to cut off all further discussion of the main motion. The motion must be seconded and pass by a two-thirds vote.
Section 10. A motion may be made to lay the main motion on the table. The motion must be seconded and pass by majority vote.
Section 11. A motion to adjourn the meeting may be made. The motion must be seconded and passed by majority vote. If a main motion is before the assembly it is automatically laid on the table for consideration at the next scheduled meeting.